PixelCrest Finance

Shopify

A Shopify accountant who knows where your payout went

CPA-led monthly accounting for Shopify stores doing $500K and up. Every payout matched to the sales behind it, every fee in its place, and your books closed by the 15th or that month is free.

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The payout problem

You sold $10,000. The bank got $8,640. Your books probably got it wrong.

(Example for illustration.)

Fees, refunds, a chargeback and a Shopify Capital repayment all came out before the money landed. That part you know. Here's what most books do with it:

Books that record the deposit as salesWhat actually happened
Sales$8,640$8,900
Payment feesNot shown$325
Cost of the Shopify Capital loanNot shown$45
Sales tax you owe the stateNot shown$560
Gross profit after $4,000 cost of goods$4,640$4,530

Your books say you made $4,640. You made $4,530, and $560 of the cash in your account belongs to the state. Your sales figure is too low, so every ad and margin number built on it is off. Your fees are invisible, so you can't negotiate them. Multiply that by every payout, every month, on every channel.

What you get

What we handle every month

Payouts matched to orders. Every deposit tied back to the sales, refunds and fees inside it.
Fees where they belong. Payment fees, app charges, your Shopify subscription and Shop Pay Installments fees, each on its own line so you can see what selling really costs.
Refunds and chargebacks booked in the month they happen, not whenever they come out of a payout.
Gift cards held as money you owe until they're redeemed, not counted as sales the day they're sold.
Shopify Capital split into loan repayment and the actual cost of borrowing, so principal never shows up as an expense.
Sales tax kept out of revenue, with a clear balance of what you collected and owe.
Cost of goods matched to what sold, not to what you happened to buy that month.

Growth reporting

What a Growth report actually tells you

(Sample, for illustration.)

Gross margin fell from 46.2% to 43.1% this month. What moved it:

  • Labor Day discounts: −1.6 points ($4,900)
  • Amazon fulfillment fee increase: −0.9 points ($2,750)
  • Higher return rate on one product line: −0.6 points ($1,850)

What to do: cap the next promotion at 15%, raise Amazon prices on the three products hit hardest, and fix the sizing info on the product line with returns.

Not just what you made. Why it changed, by channel, and what it's worth to fix.

Every month

What lands by the 15th

A profit and loss and a balance sheet, side by side with last month and last year. Every close is quality-checked in North America before it reaches you.

On Growth, you also get a monthly report that explains what changed, why, and what to do about it, including margin by sales channel.

Pricing

Simple pricing, based on your revenue

From $349 a month for stores up to $1M. Your price depends on your annual revenue and the plan you pick, never on hours. Two sales channels are included.

See full pricing

Tools

Tools we work with

A2X for Shopify and marketplace payouts, QuickBooks Online or Xero, and Dext for receipts and bills. Everything stays in your name, and you keep full access.

See how we handle every eCommerce channel

Common questions

Questions Shopify owners ask us

Yes. A2X turns each Shopify payout into one clean summary entry in QuickBooks Online or Xero. That's how the sales, fees and refunds land in the right place.

Not sure where your books stand?

Book a free 15-minute consultation. Tell us what's going on, and we'll tell you plainly what's off and what it would take to fix.